Mail Management, Mailroom Outsourcing & Automation Services

Improve your mailroom center efficiency and security with Canon.

As companies look to redirect spend to innovations that drive growth, it is important to add your mailroom operations into the mix for potential advancements. Finance, procurement, operations and administration leaders have the opportunity to enhance mail security screening, cut costs with a return mail service, outsource the mailroom function to gain agility, and add new employee conveniences to improve the workplace experience. Now may be the right time to reassess your mailroom operations.

Canon Business Process Services has been helping businesses design, staff and optimize mailroom operations for decades. Our experienced and trained professionals are experts in all aspects of mail, shipping and receiving. Our Canon team members are industry certified in postal automation, regulations, distribution and mail services technology. And we are industry leaders in design and implementation of innovative mailroom solutions that can support your needs.

How Canon Mailroom Outsourcing Delivers New Efficiencies

Mailroom Management

Every organization receives and sends physical materials. Whether they are delicate, time-sensitive letters, transactional documents, or supplies, the challenge is that they all must be delivered in a timely manner to the right destination with integrity. The mail center orchestrates, directs and controls the people processes and enabling technologies that make the entire organization more efficient.

Digital Mailroom

Digitizing your mail can be critical to improving and maintaining the operational efficiency of your hybrid work environment. Canon digital mailroom service converts physical mail into digital data using customized workflow techniques and mail scanning technology. The data that’s collected is delivered electronically to your employees and incorporated into your digital workflow, enabling your business to move faster and smarter.

Canon’s digital mailroom service reduces the risk of vital information getting lost, misplaced or not ever acted upon, and can enhance regulatory compliance.

Smart Lockers

In a hybrid office environment, you don’t always know where an employee will be on a given day. Mailrooms have limited space and can’t store packages for an unlimited time. A smart locker system solves these challenges while improving the workplace experience by making it easier for employees to find their packages. A smart locker, or intelligent locker, is a secure storage and distribution system with an integrated computer and sensor networks built in.

Return Mail Processing

Continuing to send notifications to the wrong address is extremely costly. If you’re sending legally required notifications or time-sensitive information to the wrong address month after month, you are paying for unnecessary production and postage costs as well as potentially putting your business at risk. Canon Return Mail Automation offers fast and accurate returned mail processing in a model that’s just right for your company.

For example, your returned mail can be redirected to a Canon business processing center, where we extract the name, address and other pertinent information for updating your mailing lists. Or you can digitize the entire return mail system and manage it onsite inside your mailroom. Canon provides a cloud-based digital platform so you can scan mail, automatically extracting and updating each customer’s name, address and account number for future outgoing mail.

Security Screening

Canon offers an onsite mail screening and mailroom security service in order to help keep our clients safe. This includes CBRNE screening, designed to identify five categories of harmful materials…chemical, biological, radiological, nuclear, and explosive. Business continuity, the safety of your personnel, and your brand reputation are all at stake in your mailroom.

Comprehensive CBRNE mail screening is a key component of a robust security program. Canon’s mail screening program takes this burden off your shoulders with a comprehensive solution for today’s threat environment. We can provide mail screening as one element of a comprehensive Canon mailroom service. Or, we can deploy mail screening as an addition to your existing mailroom operation.

Either way, our service is designed to protect employees at high-profile corporations, law firms and other public and private sector enterprises that need a more secure mail center.

Campus Mail

Today's students, faculty and staff expect campuses to deliver mail and packages quickly and efficiently. Canon Campus Mail Services offers an innovative, touchless approach to mail services tailored to fit your needs. Universities need to continue to explore ways to do better and Canon has the solution.

Canon is a Trusted Provider of Mailroom Services

Campus Mail Elevates The Employee Experience

Canon has elevated a traditional campus mail service to an employee amenity while improving operational efficiency.

Onsite Mail Screening and Mailroom Security Services Ensure Business Continuity

Canon has improved mailroom security and provided a higher level of safety for employees.

Closing the Loop and Providing a Cost-Effective Solution to Processing Returned Mail

Every organization that sends out physical mail faces the issue of how to process returned mail cost effectively.

Why Canon for Mailroom Services?

Our commitment to the industry is demonstrated through the investment in the training of our employees that support our clients. Based on our number of certifications, Canon ranks among the top mail and distribution services leaders in the industry.