Mail Management, Mailroom Automation & Outsourcing Services
Canon has more than 40 years of experience managing mailroom operations and offers a wide range of digital mail and mail center management services.
Canon Can Streamline Your Flow of Incoming and Outgoing Mail and Parcels
By thinking strategically about your mail center, you can identify cost savings, efficiencies and operational improvements that will help you meet today’s business needs. Now is the time to consider how modernizing your mail center can help you overcome today’s challenges around internal mail distribution for mobile employees, information security, automation, digitization and outbound print mail.
Canon Business Process Services has been helping businesses design, staff and optimize mail center operations for decades. Our experienced and trained professionals are experts in all aspects of mail, shipping and receiving. Our Canon Mail Center Services team members are industry certified in postal automation, regulations, distribution and mail services technology. And we are industry leaders in design and implementation of innovative solutions that can support your mail center needs.
Canon Digital Intake Services Digitally Transforms Your Back Office
The Canon Digital Intake Center expedites the flow of business-critical information throughout your organizations. As mail is received, it is newly digitized and automatically enters your workflow, streamlining how work gets done. You will find it is transformative for your employees.
It Is Time to Rethink Your Mailroom Management to Gain Efficiencies and Optimize Resources
Every organization receives and sends physical materials. Whether they are delicate, time-sensitive letters, transactional documents, or supplies, the challenge is that they all must be delivered in a timely manner to the right destination with integrity. The mail center orchestrates, directs and controls the people processes and enabling technologies that make the entire organization more efficient.
Canon Business Process Services provides customized mail, shipping and receiving services to meet the needs of any site requirement. We have served office towers, campus settings, manufacturing plants, law firms, professional practices, hospitals and warehouses, as well as highly secure Department of Defense facilities. Our wide range of services include: mailroom services management, internal distribution and processing, return mail processing and database maintenance, certified mail processing, accountable mail and parcel tracking solutions, mail security, and a mail process assessment.
Canon Return Mail Services Close the Loop and Provides a Cost-Effective Solution to Processing Returned Mail
Every organization that sends out physical mail faces the issue of how to process returned mail cost effectively. To close the loop, the process includes updating customer records due to undelivered mail that is returned due to incorrect addresses and/or contact information. This situation can be costly as you may be paying postage for large mail volumes that never reach intended recipients. Quite often, organizations send out the same mail piece several times before realizing that an address needs to be changed. Sometimes the change is never completed.
Canon Return Mail Services enable more efficient and cost-effective solutions to solve this challenge. Your returned mail is received via a PO box at our Business Processing Centers. From there, we extract the name, address and other pertinent data needed to now automatically update your mailing lists. For many organizations, returned mail can present problems in terms of expense as well as compliance with industry regulations. Canon Return Mail Services were created to help you avoid these scenarios.
Canon Digital Mail Can Be Customized to Meet the Scale and Scope of Your Business Needs
The Canon Digital Mail Service converts physical mail into digital information and delivers the mail to employees quickly and seamlessly. Upon receipt, the mail is captured automatically for scanning. Once scanned, the imaged envelope and its contents are sent to the content management system, entered into the workflow and are then archived. The document images are accessed through a hyperlink contained in the email notification. Images are not attached, keeping email size and network traffic to a minimum, and employees can instantly access the scanned document via their desktop computer or smartphone. Finally, the physical mail is distributed based on business rules or destroyed.
Outbound Print Mail Services Are Optimized to Find Savings
The creation, distribution and management of high-volume transactional mail can be challenging. Outbound mail is equally as important as inbound. Canon manages national and international mail, as well as courier, general and customer-facing mail. We start with an assessment of mail volume and devise an optimal solution based on mail types, geography and volume. Canon has the expertise to take advantage of postal savings that include utilizing USPS-approved presort vendors. Our services include:
- Customer communications and compliance print-mail and fulfillment
- Print-mail automation from document design to intelligent insertion
- Postal Presort, NCOA, Intelligent Mail Barcode, and list hygiene
We help clients gain a competitive advantage through advanced mail center operations
"We work with clients to analyze their mail center workflow, technology and labor requirements in order to determine how to redesign operations to better meet their business needs. The ultimate goal: achieve a more timely, accurate and efficient distribution of all correspondence, which is essential to business success.”
Mail Center Solutions Director
Canon Campus Mail Services Improve Operations and Create Efficiencies
Today's students, faculty and staff expect campuses to deliver mail and packages quickly and efficiently. Canon Campus Mail Services offers an innovative, touchless approach to mail services tailored to fit your needs. Universities need to continue to explore ways to do better and Canon has the solution.
Why Canon for Mail Services?
Our commitment to the industry is demonstrated through the investment in the training of our employees that support our clients. Based on our number of certifications, Canon ranks among the top mail and distribution services leaders in the industry. Moreover, our analysts provide leadership and training at the national and regional levels. We champion best practices, the development and implementation of solutions, and consult on emerging technologies through our involvement in industry associations and conferences such as the PCC, MSMA, the U.S. Postal Forum and MAILCOM. And, in today’s security-conscious environment, our analysts also keep current with the practices set by CDC, FBI and Homeland Security agencies and coordinate mail and facility security with overall corporate security plans.